Description

OL 667 Final Project Guidelines and Rubric

Overview

At each stage of this course, you discussed with classmates the characteristics of human resource information system that lead to effective integration of an HR management system. The assessment for this course will be a paper comparing an organization’s current human resource data-collection system with at least two new HR information systems that are being considered. For the final project, prepare a final paper that describes your concept of an organization with an “ideal HR information system” leading to the creation of a HRIS that works for the organization. Be sure to include components from all of the topics completed in this course. Support your reflections from the course and outside readings.

The project is divided into two milestones, which will be submitted at various points throughout the course to support learning and ensure quality final submissions. These milestones will be submitted in Modules Four and Six. The final submission will occur in Module Nine.

Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a proposal. Organizational details for you to consider for this assignment are as follows:

• There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees who do not use a time clock and are paid a standard weekly salary.
• The organization has an electronic time capture and payroll system already in place that:
  • Is manually updated when employees are hired or terminate employment
  • Is a stand-alone application, not interacting with any other database system
  • Is maintained by two full-time payroll administrators, reporting to one payroll manager
• Human resource records are primarily paper-based:
  • Employee personnel files are maintained in file folders
  • Personnel files are manually updated with demographic, performance, and disciplinary information
  • Demographic data is available currently in an Excel database, which is manually updated
  • Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR manager

The new HRIS system is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data is secure. In a 12–14 page paper, with a minimum of eight scholarly sources, compare the current human resources data collection system with at least two new HRIS systems that are being considered.

This assignment will assess your mastery with respect to the following course outcomes:

• Illustrate the interdependency of HR information systems with existing organizational data-collection systems through informative visual maps
• Design gap assessment processes that capture the critical organizational needs and requirements for the implementation of an HR information system
• Evaluate HR information systems for their ability to meet organizational requirements based on needs assessments
• Contrast and compare HR information systems on the basis of organizational financial requirements
• Determine best practices for balancing the need for open access to data and information contained in an HR information system with the importance of protecting proprietary and confidential personal data

Prompt

Your paper should answer the following: What are the major factors to consider when an organization is considering upgrading or implementing a new human resource information system?

Specifically, the following critical elements must be addressed:

• Gap assessment – What is the present situation (legacy system), the desired future state (new HRIS), and the gaps that exist between them for the following areas of the organization?
  • Information Systems – requirements for hardware and operating system software architecture
  • Human Resources – demographic employee data variables (distinguish which system maintains, how information is updated, any controls, and connectivity with other support functions) and security of the data (availability to functional levels, i.e., employee, manager, finance, operation managers, etc.)
  • Operations, Finance, Quality – productivity (more or less work) of employees (management/non-management) and cost versus benefit
• An informative visual map illustrating:
  • the current state (no HRIS)
  • the future state (HRIS system in place)
  • the interdependency and/or replacement of other databases
• Capture projected implementation costs of the new HRIS, i.e., hardware, software, software license fees, facility upgrades required (electrical, mechanical, remodeling), headcount increase to recruit new skill sets, as compared to cost reductions, i.e., employee headcount reductions due to automated data collection, job eliminations, cost savings due to elimination of legacy systems, with the return on investment (ROI) calculated over a four-year period
• Summarize components of each HRIS software system in a table format that visually differentiates software packages from the other. Components would be:
  • Objective (cost, reporting capabilities, operating system, etc.) and
  • Subjective (ease of use, customer service, reliability of product, customer reviews, etc.)
• Develop recommendations that:
  • Balance the requirement to maintain the security of proprietary and confidential data with the need for self-service maintenance and access by employees
  • Address the varying degrees of access for managers, support functional groups based on their need to know

Milestones

Milestone One: Gap Assessment & Visual Map
In task 4-2, you will submit your first milestone, a 4–5 page paper that compares the organization’s current human resources data-collection system with at least two new HR information systems that are being considered. The paper should assess the gaps between the organization’s legacy system and new HRIS and include a visual map that illustrates the current and future state of HR management. This milestone is due in Module Four.

Milestone Two: Implementation Cost & Security
In task 6-2, you will submit your second milestone, a 4–5 page paper that discusses the major factors that should be considered when an organization is considering upgrading or implementing a new human resource information system as it relates to project implementation costs and security of confidential data. This milestone is due in Module Six.

What to Submit

This paper must follow these formatting guidelines: double spacing, 12-point Times New Roman font, one-inch margins, and APA format for all elements. The paper should be a between 12 and 14 pages, not including references and a cover page (which are required).